Reporting to: Martin McQueen, Head of Arch IA

Job Description 

1. Job Purpose

Working under supervision but responsible for their own caseload, to support the residential property department with the full range of conveyancing procedures from commencement to completion of transaction.

2. Scope and Range

Reporting to the Head of Arch IA, and you will be based at 55 Colmore Row, Birmingham, B3 2AA.

3. Key Responsibilities

Working under supervision, the key responsibilities are:


  • Taking instructions from client for investment acquisition files / new build purchases.
  • Dealing with clients, referrers, agents, mortgage lenders and solicitors at every stage of the transaction from initial instructions, throughout pre-contract stage (under supervision) and through to completion.
  • Advising and keeping clients up to date with the progress of their transaction both via email and telephone contact.
  • Preparing Contract and Lease / Transfer (and, where appropriate, security documentation) for signature, typically through DocuSign.
  • Where necessary, ordering Searches for lenders and reviewing same.
  • Preparing Certificates of Title and ordering funds from Lender.
  • Preparing completion terms in readiness for completion of transaction.
  • Submitting SDLT Returns online and having a general knowledge of SDLT.
  • Registering property with HM Land Registry and completing necessary Forms for registration.
  • Dealing with post-completion enquiries claims under guidance from Martin McQueen.  


Case Management:

  • Opening and closing files.
  • Dealing with credit and debit balances and ledger reviews.
  • Effective monitoring and scrutiny of files ensuring timescales are met and that files are processed, correspondence and documents are filed and updated.


4. Communications and Relationships

Excellent internal personal and communication skills are required as this role has extensive communication with clients (primarily on the telephone), estate agents, lawyers, mortgage brokers etc.

5. Most Challenging Part of Job

  • Working under pressure in a busy department.
  • The ability to prioritise and working to tight deadlines.
  • Strong organisational skills with attention to detail.
  • Providing supervision, support and guidance to Junior Legal Advisers.

Knowledge, Training and Experience Required

  • In excess of five years’ conveyancing experience obtained in a similar role.
  • Good knowledge of residential property processes and procedures
  • Efficient and well organised, with attention to detail.
  • Well-developed communication and interpersonal skills.
  • Adaptable and flexible with ability to work on own initiative as well as part of a team.
  • Ability to prioritise heavy workload within tight time constraints under pressure.
  • Working knowledge of retrieving information online from Registers Direct.
  • It would be desirable (but not essential) to have a familiarity with Help to Buy and Shared Equity Schemes and procedures.


For more information contact Jonathan Patterson on

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